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"I continue to be impressed by the high quality of customer support demonstrated by your company. Being a construction company serving varied industry sectors, our safety tracking needs are somewhat unique, and Spence Software has always gone the extra step to keep us on track and serve our specific needs."

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Dan Lenters, CRSP,
Corporate Manager, Health and Safety
FWS Group of Companies

Why use S2Web Corporate?

S2Web Corporate is a web based, hosted and secure solution, which is comprised of  tailored seamless modules and sub modules.  Ideally suited to companies with mobile staff or multiple locations.

As well as the standard features within S2 products:

  • One point of reference for all that is "safety". Information regarding people, incidents, training, inspections, vehicles, equipment, meetings, manuals, policies, procedures, forms.
  • Consistent data entry, short cuts, built in forms, flexible reporting
  • Reduced risk of error in data entry
  • Many points of entry allowing others to input as there are occurrences
  • Customizable to let you use your company’s language and expressions
  • A benchmark to measure your company’s safety performance
  • Integrated to Excel for export
  • Nominal system requirements
  • Able to import a wide variety of data
  • Full security
  • Priced affordably

In addition to the above, S2Web Corporate offers the following features and much more:

  • Tailor each data entry form specifically so they contain only fields you need
  • Automated functions such as sign off triggers incident closure, or changing status of employee to inactive removes permissions to S2
  • Automated incident alerts to groups which are mobile compatible and have a link which upon sign in brings you to that specific incident
  • Action Assignment emails, reminders which can be dragged and dropped to Outlook and have a link to the item for completion
  • Toggles to link actions to Meeting Agenda
  • Meeting Attendance creates a training record 

Why choose Spence Software?

Q:  Why should I choose to work with Spence Software?

A:  Service, Experience, Value

Here are the 5 "W's"

  • Who - our team combines Safety, HR, and Management experience with software development and technological skills.
  • What - Our sole focus is building Safety Management Systems
  • When - 1991
  • Where - CANADA.  The products are developed in Canada.  Spence Software is 100% Canadian owned and operated.
  • Why - Our products were initially created to assist us to perform more effectively and efficiently within our safety management or related roles.  Our products are tried and proven by our impressive client following.

Company Logo and Colours

Q:  Is it possible to have my logo and company colors incorporated in to my safety management system?

A:  All reports from S2Console and the application itself will incorporate your company logo.  The logo is put in place by us as part of the software set up.  Should the logo change at any point we will update.  All reports and communication (print/email) from S2Web Corporate sport the company logo, corporate colors may also be integrated upon request.

Price

Q:  Price – How much is it?

A:  S2ConsoleTM starts at $499.00. S2Web Corporate is priced based on modules chosen.  Our products are affordable however price is highly dependent on your needs. Join a webinar; schedule a tour or contact us and we will be happy to provide you with a quotation.

Annual Fees

Q:  What are the annual costs?

A:  Annual maintenance fees (AMF) are 18% of license fees and cover online training, unlimited telephone, email or live chat and online support, installation(s) or hosting, upgrades, as well as qualify you for the trade-up program and discounts on consulting rates for customization.

Security

Q:  Some information can be private or sensitive, how do I keep it confidential?

A:  S2Console contains security groups.  Logging in with a password will permit your people to see some things and not others.  S2Web Corporate is hosted on a dedicated secure server and contains multiple access levels controlled by log in and password.

Customization

Q:  Can you customize S2Web Corporate or S2Console?

A:  S2Web Corporate is a custom built HSE tracking software that has a solid foundation in place from which to start.  The initial customization is part of our service and included in the purchase.  Typically, the client will maintain the customization.  S2Console can be customized however most of our clients have not needed customization as it is very flexible and they customize it themselves. Occasionally we have created custom forms, functions and features.

Why use S2Console?

Developed over the course of decades, by safety professionals S2Console™ is a pre-packaged comprehensive solution comprised of interconnected and organized modules.

  • One point of reference for all that is "safety". Information regarding people, incidents, training, inspections, vehicles, equipment, meetings, manuals, policies, procedures, forms.
  • Consistent data entry, short cuts, built in forms, flexible reporting
  • Reduced risk of error in data entry
  • Many points of entry allowing others to input as there are occurrences
  • Customizable to let you use your company’s language and expressions
  • A benchmark to measure your company’s safety performance
  • Easy to install to a single PC or on a network
  • Runs on a network for multiple users sharing a common database
  • Runs on all OS from Windows 2000 up
  • Integrated to MS Office for export
  • Nominal system requirements
  • Able to import a wide variety of data (by custom design)
  • Full security on all functions if desired
  • Priced affordably
  • Trade Up program – as your company grows or needs change, you can upgrade to the web or next level for only the difference between the two prices

Upgrades

Q:  How do you handle upgrades?

A:  Upgrades are issued once a year.  If we receive more than 3 requests from clients, it becomes a requested enhancement.  Prior to release of the upgrade, we ask all of our clients for their wish list. We combine new technology with the enhancement suggestions and roll it into the next version. Upgrades are free of charge as they are covered by the annual maintenance fee.

Requirement Changes

Q:  What if regulations or our safety requirements change?

A:  Upgrades will ensure your system is in keeping with technological advances, regulation or requirement changes, and will contain enhancement requests from clients for new features or functions.  Upgrades are free of charge as they are part of the annual maintenance fee provision.

Company Growth

Q:  I bought a stand-alone and due to growth, I now need a network version or web based product?

A:  Our products are scalable, as you grow the application can grow.  Use our Trade-Up Program. We will credit the original purchase and apply it to your new purchase.

New Computer or Network Server

Q:  What if I get a new computer or network server?

A:  We will re-install S2Console and move all your information over. Installation is included with your purchase and part of the annual maintenance fee provision. 

Installation

Q:  Do I need an IT or computer person to install?

A:  S2Console is downloaded and takes about 20 minutes to install. Many stand-alone  or laptop installations are done by the client with our assistance. Most clients that have network servers either have in-house IT departments or outsource network experts. Either way we are always available to assist or perform the installation completely. Installation(s) is included with your purchase and part of the annual maintenance fee provision.  S2Web Corporate does not require an IT or computer person.

Learning Curve

Q:  How long does it take to learn your safety management software?

A:  On average, training is between 2-3 hours. We conduct training sessions online and always use your data for training material. People of varying computer skill levels use our software and built in data entry forms act as guidelines.  Each module operates the same way so; once you learn how to use one module the rest are a snap. Training is included with your purchase and part of the annual maintenance fee provision.  Both S2Console and S2Web Corporate contain built-in help.   

Getting started

Q:  Do I need to hire someone or spend a lot of my time to enter all the data or get set up?

A:  Absolutely not. We deliver your software pre loaded with your data, which we will obtain from a variety of sources, such as payroll, spreadsheets and word documents, or we have a template we can provide you. When you receive S2ConsoleTM or S2Web CorporateTM it is already set up for your use. Set Up and Population are included with your purchase.